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Approved Fee Schedules for Accrediting Entities, IAAME and CEAS

Last Updated: October 26, 2022

In accordance with the Intercountry Adoption Act of 2000, the Department has approved a revised fee schedule for the Intercountry Adoption Accreditation and Maintenance Entity, Inc. (IAAME) and a new fee schedule for Center for Excellence in Adoption Services (CEAS).  The Department’s role with respect to approving accrediting entity (AE) fees is to confirm they meet legal and regulatory requirements under 22 CFR 96.8.  IAAME and CEAS demonstrated to the Department’s satisfaction that the total fees collected under the approved schedule of fees will not exceed the full costs of accreditation or approval and reflects appropriate consideration of the relative size, geographic location, and volume of intercountry adoption cases of adoption service providers (ASPs) within its respective jurisdictions.

The Department has also approved the required systems, policies, and procedures for CEAS, which will assume the AE role with authority to accredit, approve, monitor, and oversee ASPs in its assigned jurisdiction as of December 1, 2022.  The approved fee schedules for both Accrediting Entities (AEs) will go into effect on December 1, 2022 and will apply to ASPs within each AE’s assigned jurisdiction.

For more information about each AE’s jurisdiction and transition planning, please see the Department’s June 2, 2022 notice.

Both AEs will provide more information for ASPs regarding the operational aspects of implementing the fee schedules.

 

Approved Fee Schedule for IAAME

Effective December 1, 2022

 

Fee

Amount

 

Initial Accreditation and Approval Application

 

 

$4,000

This non-refundable fee is for application processing and orientation to the accreditation/approval process for an initial applicant seeking accreditation/approval.

 

Fee

Amount

 

Renewal Accreditation and Approval Application

 

 

$1,000

 

This non-refundable fee is for application processing and orientation to the accreditation/approval process for an agency or person seeking renewal.

 

Fee

Amount

 

Accreditation and Approval

 

0-5 Adoptive Placements:      $10,000

6-25 Adoptive Placements:    $15,000

26-75 Adoptive Placements:  $20,000

76+ Adoptive Placements:     $24,000

 

This non-refundable fee is for processing of, and completion of tasks related to an initial accreditation/approval or an accreditation/approval renewal of an agency or person.  This Fee is in addition to the applicable Application Fee.

An Adoptive Placement is defined as a placement that occurred in which the agency or person acted as the primary provider, regardless of when the agency or person became the primary provider on the case.

For initial applicants, the Accreditation and Approval Fee is the 0-5 Adoptive Placements tier amount.

For agencies and persons who did not act as a primary provider during the 24 months preceding the date of submission of the Application Part A, the Accreditation and Approval Fee is the 0-5 Adoptive Placements tier amount.

For agencies and persons who acted as a primary provider during the 24 months preceding the date of submission of the Application Part A, the Accreditation and Approval Fee tier is determined by taking the total number of adoptive placements the agency or person had in the 24 months preceding the date of submission of the Application Part A and dividing by two.

Failure to pay may result in the cessation of the process until all outstanding fees have been paid.

 

Fee

Amount

 

Monitoring and Oversight

 

$850 per client application

$850 per additional adoption (child)

A minimum fee of $2,550 will be assessed annually for all agencies and persons

 

These non-refundable fees are for IAAME’s monitoring and oversight of agencies and persons. The agency or person acting as the primary provider for the adoption is responsible for reporting client applications and additional adoptions in the Portal.

Each client application includes one adoption (child). If the prospective adoptive parent(s) accept or have accepted a referral of more than one child, the agency or person is to add the corresponding additional adoption(s) and fees will be assessed accordingly.

For agencies or persons who do not act as a primary provider the minimum fee is $2,550. 

For agencies or persons who act as a primary provider who report less than three (3) client applications and/or additional adoptions will be assessed the difference in order to reach the minimum fee of $2,550. 

  • 0-3 client applications and/or additional adoptions = $2,550 minimum fee
  • 4+ client applications and/or additional adoptions = $850 per instance

An agency’s or person’s failure to pay these fees may result in adverse action.

Fee

Amount

 

On-Site Review Expenses

Travel Expenses: actual cost of, including but not limited to airfare, lodging*, parking, baggage check, rental vehicle, gas for rental vehicle, tolls, ground transportation, travel insurance.

Meals & Incidentals: Federal M&IE rate*

Mileage: Federal standard mileage rate**

Expenses related to travel of IAAME for an on-site review. On-site reviews occur as part of the initial or renewal accreditation and approval process and may occur as part of monitoring and oversight.

*These rates are set by the U.S. General Services Administration, www.gsa.gov. IAAME will book lodging within the identified rate, whenever possible.

**This rate is set by the Internal Revenue Service, www.irs.gov.                            

 

Fee

Amount

 

On-Site Review Rescheduling

 

 

$1,000 plus actual cost of changes

This non-refundable fee is for rescheduling of an on-site review, including reimbursement of actual costs associated with changes in travel, when the rescheduled on-site review is at the request of the initial applicant or agency or person. 

 

Fee

Amount

 

Certificate Replacement

 

 

$5 per certificate
This non-refundable fee is for replacing an agency’s or person’s accreditation/approval certificate. 

 

Approved Fee Schedule for CEAS

Effective December 1, 2022

FEES

Fee Category

 Description and Conditions Under Which Fees are Charged

When Fees are Due

Amount

Initial Application Fee

 

The Initial Application Fee is for the review of Application Part A, record set up, and orientation to the accreditation / approval process for an initial applicant.

 

 

CEAS sends the invoice within 2 business days of receipt of the application, payment is due within 30 days.

$4,000

Renewal Application Fee

The renewal Application Fee is for review of Application Part A, record set up, and orientation to the renewal process for an accredited agency or approved person.

 

CEAS sends the Invoice within 2 business days of receipt of the application, payment is due within 30 days.

$1,000

Accreditation Fee

The Accreditation Fee is for processing, review, and decision on an application for accreditation, approval, or renewal and is in addition to the applicable Application Fee.

  • The Accreditation Fee is charged in advance and is non-refundable.
  • The Accreditation Fee is tiered and takes into account volume of intercountry adoption cases.
  • The Accreditation Fee for accredited agencies and approved persons is based on the average number of placements where the agency or person served as the primary provider in the last two years, which is calculated by taking the total number of adoptive placements the agency was the primary provider for in the 24-months preceding the date of submission of Application Part A and dividing by two.
  • The Accreditation Fee for Initial Applicants will be charged the Accreditation Fee for the 0-5 adoptions tier.

CEAS sends the Invoice within 30 business days of the date the Memorandum of Agreement is signed, payment is due within 30 days

0-5 Adoptions = $9,600

6-25 Adoptions = $15,000

26-75 Adoptions = $20,000

76+ Adoptions = $25,000

Monthly Monitoring and Oversight Fee

(MMO Fees)

The MMO Fee is for monitoring and oversight and data collection and reporting services to be provided by CEAS each month.

  • MMO Fees are charged in advance and are non-refundable.
  • The amount of the fee varies each month. CEAS calculates the MMO Fee based on the number of new cases in which the agency or person is the primary provider that were opened during the previous full month, including additional adoptions where the ASP serves as the Primary Provider. The MMO Fee does not represent the cost of oversight for a particular case and is not a “per child” or “per family” fee. Rather, the number of cases opened in the previous month is indicative of the overall volume of an ASP’s intercountry adoption activities. In turn, this correlates to the overall volume of monitoring and oversight and data collection and reporting services to be provided by CEAS.
  • Accredited agencies and approved persons are required to report to CEAS the number of new cases and additional adoptions in a timely manner.

CEAS sends invoices for MMO Fees by the 15th of each month, payment is due within 30 days.

 

 

 

 

 

 

MMO Fees are calculated at a rate of $815 per new case or additional adoption in the previous month.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Annual Monitoring and Oversight Fee

(AMO Fee)

The Annual Monitoring and Oversight Fee is charged to each accredited agency and approved person for monitoring and oversight services including CEAS review of semi-annual and annual reports and annual data collection and reporting.

  • The AMO Fee is charged in addition to any applicable MMO Fees.
  • The AMO Fee is non-refundable. If an ASP’s accreditation is scheduled to expire during the year, and the ASP has notified CEAS that it will not renew, or the ASP has advised CEAS of its request to relinquish accreditation or approval the fee may be prorated taking into account the services that CEAS will provide.

CEAS sends invoices for AMO Fees on the 1st business day of each calendar year, payment is due within 30 days.

 

Annual fee of $1,200